Sports Committee Maintenance Fund

• Programme Aims

  The aim of the fund is to provide financial assistance to ensure that clubs have the opportunity to maintain their playing surface to the highest level, therefore enabling greater usage on a more regular basis. Any financial assistance must be associated with maintenance of the playing surface or fixed asset that is integral towards the delivery of the sport.

• Key Dates

  The fund opens for applications on Monday 12th August 2024 at 10am and closes on Friday 6th September 2024 at 3.00pm.

  Eligible maintenance costs can only be incurred from the 1st April 2024 to 31st March 2025.

  Maintenance costs incurred after the 31st March 2025 will not be eligible.

  Please consult our website for further information https://dcsdcgrantaid.com

• Fund Terms & Conditions
  • The fund will cover project specific costs associated with maintaining the existing playing surface.
  • The playing pitch/facility must be of competition standard and capable of hosting official matches at all age levels.
  • The programme will fund up to 50% of eligible maintenance costs up to a maximum of £1,500.
  • Applicants will apply using the Council's online grant portal and applications should be submitted by 3.00pm on Friday 6th September 2024.
  • Applicants must complete the eligibility checklist and will be required to produce the relevant documentation should the application be successful.
  • Applicants will be required to provide proof of ownership or evidence of a lease agreement in excess of 10 years.
  • The fund will only cover maintenance costs incurred in relation to the playing surface for the 2024/2025 financial year.
  • The fund cannot be used for the purchase of maintenance equipment.
  • The funding cannot be used towards paying salary costs.
  • Routine maintenance of buildings/clubrooms/spectator accommodation etc. are not eligible costs.
• Who can apply?
  • Constituted not for profit Sports Clubs that are open, accountable and representative of the geographical area in which it services.
  • Sports Clubs must be affiliated to a National Governing Body and activities must be recognised as a Sport as outlined on Sport Northern Ireland's/Irish Sports Councils website.
  • All clubs must reside in the Derry City & Strabane District Council area.
• How does the fund work?
  • Applications must be made via dsdcgrantaid.com. The online form will be open from 10.00am on Monday 12th August 2024.
  • Applications must be submitted before 3.00pm on Friday, 6th September 2024.
  • Applications will only be accepted by clubs who own their own grounds/facilities or have a long term lease in excess of 10 years.
  • Each club can only submit one application per financial year.
  • If a club is successful in securing funding, the funding will be paid into the clubs bank account once the appropriate paperwork and evidence of spend is provided.
  • This includes:
    1. Invoice
    2. Receipt
    3. Bank Statement
    4. Cheque Stub NB: Cash payments will not be considered.
• Deadline for Submission of Applications

  Applicants are reminded that the deadline for submission of applications is 3:00 PM on Friday, 6th September 2024. Applicants are encouraged to submit their application early as this deadline is absolute. Please do not wait until near the closing time to submit your application. Under no circumstances will an application be deemed eligible after the 3:00 PM deadline.
  
  Be aware of the speed of your internet connection, your system configuration and the volume of general web traffic that may impact on the time required to upload your application.
  
  Derry City and Strabane District Council cannot accept responsibility for transmission delays. Your completed application must be received before the deadline.
  
  Please note that all projects will be subject to a monitoring and evaluation process. Please read all documentation carefully before submitting your application.